Live Scan in Thousand Oaks and Newbury Park
Background Checks (DoJ/FBI) for Real Estate, Government Services, Police/Fire, General Contractors and More.
Looking for fast, reliable fingerprinting near you? officeLOCALE is an authorized Certifix live scan location that provides access to fingerprinting and background check services, offering Live Scan submissions and FD-258 fingerprint card services. Whether you need an FBI background check, employment screening, or state-specific fingerprinting, we make the process simple, secure, and convenient.
Enroll online for a same day appointment of call us directly to speak to a representative and get your fingerprinting background checked. No long wait times—just quick, efficient fingerprinting you can depend on.
WE ALSO PROVIDE MOBILE LIVE SCAN SERVICES AND CAN COME TO YOU!
We step out of the office during business hours for unforeseen errands and deliveries. Walk ins our welcome, but we encourage you to call because our team provides mobile support and other services that may take them away from the office. Always call in advance when possible.
DOJ and FBI approved digital fingerprinting services
FBI card fingerprinting for various industries
Professional document authentication and legalization
At officeLOCALE we offer the services of a commissioned and insured Notary Public. From real estate deeds to contracts, and from loan documents to affidavits, our notaries are ready to professionally finish your document.
Many notaries public have even taken the extra step and become certified by the National Notary Association to become a Notary Signing Agent (NSA). NSA’s have taken extra coursework related to loan signings and are experienced in notarizing documents such as real estate deeds of trust, warranty deeds, mortgage notes, affidavits, certification of trusts and escrow information.
Contact us to schedule a mobile notary service, traveling off-site to notarize documents at homes, hospitals, convalescent homes, and places of business.
We perform live scan and notary services at competitive prices, all with no surprises. If you have any questions, reach out to us today.
*To be paid, if applicable.
An apostille is a specific form of document authentication required when a document issued in the United States needs to be recognized in a foreign country that is a signatory to the Hague Convention. The country of destination determines whether an apostille or an authentication is required, and OfficeLocale can assist with both.
OfficeLocale has been serving businesses and individuals in Thousand Oaks and the Conejo Valley since 2002, and offering Live Scan in both Thousand Oaks and Newbury Park for almost as long. Our LiveScan fingerprinting services are handled by certified, commissioned, and insured professionals who understand that most people coming in have a deadline — a license application, a real estate closing, a job offer contingent on a background check. The goal is to get you in, get it done correctly, and get you moving. No appointment runaround, no unexplained delays, and no being passed between staff who don’t know your situation. For clients who can’t come to us, mobile services are available throughout the area. Call 805-777-8866 before coming in to confirm availability and schedule your visit.
OfficeLocale processes Live Scan submissions for a wide range of purposes — including healthcare and elderly care licensing, real estate and property management, immigration and USCIS applications, general contractor licensing, government employment, and more. If you have a Request for Live Scan Service form from your agency or employer, bring it with you and we’ll take care of the rest. If you’re unsure whether your situation requires Live Scan specifically, call ahead and we’ll help you figure out what you need before you make the trip.
Appointments are strongly recommended. Staff occasionally step out during business hours for errands and deliveries, and a quick call to 805-777-8866 before coming in confirms someone is available to assist you. Same-day appointments are typically available for both fingerprinting and notary services.
Bring a valid government-issued photo ID — a driver’s license, passport, or state ID card. If your employer or licensing agency provided a Request for Live Scan Service form (also called an applicant submission form), bring that as well. It contains the specific billing and submitting agency information needed to process your background check correctly. Without it, some submissions cannot be completed.
OfficeLocale submits fingerprints electronically, which is significantly faster than traditional mail-in methods. Processing time after submission is determined by the DOJ and FBI, not by OfficeLocale. Most results are returned to the requesting agency within a few days, though timelines vary depending on the agency and the type of check requested.
Yes — OfficeLocale offers mobile Live Scan and notary services throughout the Thousand Oaks area and surrounding communities. Mobile service is available for individuals who can’t travel, businesses that need multiple employees processed at one location, or any situation where coming into the office isn’t practical. A $95 trip charge applies. Call 805-777-8866 to discuss your location and schedule a mobile appointment.
A notarization verifies the identity of the signer and witnesses the signing of a document — it’s used for domestic purposes. An apostille is an additional authentication that makes a notarized or certified document legally recognized in foreign countries that are signatories to the Hague Convention. If you’re sending documents abroad, the country of destination determines whether an apostille or a different form of authentication is required. OfficeLocale handles both — call 805-777-8866 if you’re unsure which applies to your situation.
A notary can notarize a document in any language as long as the notarial certificate itself is in English and the notary can communicate directly with the signer to verify identity and confirm willing, knowing signing. If a language barrier exists between the notary and the signer, the notarization cannot proceed — the notary must be able to confirm that the signer understands what they are signing.
Live Scan fingerprinting shows up as a requirement in far more situations than most people expect before they encounter it for the first time. A new job in a regulated industry, a professional license application, a volunteer role at a child’s school, an adoption or foster care process, all of these can trigger a Live Scan requirement, usually with a specific deadline attached and a specific form that has to be filled out correctly.
Live Scan fingerprinting captures fingerprints electronically instead of with ink, and transmits them directly to the California Department of Justice and, when required, the FBI, for a background check tied to the license, job, or clearance being requested. Here’s a rundown of who typically needs it, organized by the situations that come up most often.
A large share of Live Scan requirements come from state licensing boards. California requires Live Scan clearance for real estate agents and brokers applying through the Department of Real Estate, insurance agents and brokers licensed through the California Department of Insurance, contractors licensed through the Contractors State License Board, and cosmetologists, barbers, and estheticians licensed through the Board of Barbering and Cosmetology.
Financial services roles carry their own requirements too. Mortgage loan originators, certain securities professionals, and other financial licenses often require Live Scan as part of the application process. Private investigators, security guards, and armed security personnel licensed through the Bureau of Security and Investigative Services also need it before they can legally work in those roles.
Anyone working directly with children in a licensed or regulated setting in California can expect to need Live Scan clearance. Teachers and school staff go through Live Scan as part of credentialing with the California Commission on Teacher Credentialing, and school districts typically require it separately for any employee, coach, or regular volunteer who has contact with students.
Daycare providers and staff, foster parents, and anyone involved in an adoption process go through Live Scan as part of licensing through the Department of Social Services. Youth sports leagues and youth-serving nonprofits frequently require it for coaches and regular volunteers as well, as a standard safety practice.
Healthcare roles licensed through California’s Department of Consumer Affairs boards, including nursing, home health aide certification, and a range of other allied health licenses, generally require Live Scan clearance before licensure. Employment at hospitals, skilled nursing facilities, and home care agencies frequently carries the same requirement even for roles that don’t require a state license directly, since these employers are responsible for vetting anyone with access to patients.
Adoptive parents and foster parents go through Live Scan as a standard part of the approval process with the Department of Social Services, along with anyone else living in the household who is old enough to require a background check. Family court proceedings, including certain custody evaluations, can also require Live Scan clearance for a parent or another adult involved in the case.
Notary public applicants in California go through Live Scan as part of the commissioning process through the Secretary of State. Certain firearm permits and licenses require it as well. A range of other state and local licenses, from taxi and rideshare permits in some jurisdictions to specific business licenses, can carry a Live Scan requirement depending on the city or county.
Every Live Scan appointment starts with a Live Scan Request Form, provided by whichever agency, employer, or licensing board is requiring the background check. That form includes the specific code, called an ORI number, that tells the Live Scan location exactly where the results need to be sent and which government processing fees apply.
Showing up without the correct form, or with the wrong ORI number filled in, is one of the most common reasons a Live Scan appointment doesn’t go smoothly. Confirming the correct form and code with the requesting agency before an appointment saves a second trip.
OfficeLOCALE has operated in Thousand Oaks since 2002, offering coworking space and business services alongside Live Scan fingerprinting, notary, and shipping services. The Live Scan service is a Certifix-affiliated location, approved by the California Department of Justice, offering both walk-in and mobile appointments with 24/7 availability and same-day phone scheduling.
For situations that fall outside standard Live Scan, including some FBI and out-of-state requirements, OfficeLOCALE can also complete traditional ink-and-card fingerprinting on an FD-258 card. Government processing fees from the DOJ and FBI apply on top of the rolling fee charged for the appointment itself, and those government fees vary based on the ORI number listed on a specific Live Scan form.
If a job, a license, a volunteer role, or a family court process has come with a Live Scan requirement, bring the completed request form to OfficeLOCALE for a walk-in appointment, or call 805-777-8866 to schedule a mobile appointment or ask which form applies to a specific situation.
Contact us today for professional Live Scan fingerprinting available right away.
